360° Coverage : Pimping the Workplace: How to Set Up Your Company's Office...

2 Updates
Pimping the Workplace: How to Set Up Your Company's Office for Success

Pimping the Workplace: How to Set Up Your Company's Office for Success

Jan 29 2014, 2:34pm CST | by

When I first started my company, my office could be anything from the public library, a co-working space, or any coffee shop with free Wifi. But as I grew my team, the need for a “real” office grew...

Filed under: news

 
 
 

33 weeks ago

Pimping the Workplace: How to Set Up Your Company's Office for Success

Jan 29 2014, 2:34pm CST | by

When I first started my company, my office could be anything from the public library, a co-working space, or any coffee shop with free Wifi. But as I grew my team, the need for a “real” office grew as well. I then invested time and effort seeking out the right space and the things to put in it.

I suggest you do the same. Because make no mistake: Your office location and layout will have a direct impact on your success.

Your company’s office plays a big role in shaping its culture. Equipment and décor can influence productivity and mood, and the floor plan can facilitate the flow of energy and ideas.

Not only that, but your company’s physical environment can also make or break your workforce. According to a survey by the American Society of Interior Designers, “employees cited their physical environment to be one of the most important factors influencing their decisions to accept or leave jobs, tying for second with benefits.” Forty-one percent of respondents said that the physical workplace would impact their decision to accept a job, and fifty-one percent said that it would impact their decision to leave one.

Here are the most important factors I considered when building out my company’s workplace:

Company culture and personality

Put a lot of thought into the culture that you want for your company. What values do you want to communicate to your employees? How do you want to come across to the public and to your customers?

If you need inspiration, consider checking out what other companies are doing. Visit the about or career pages of organizations similar to yours (or businesses that you’re aspiring to be) and look into the environment and amenities that they offer. Take caution though. Don’t get too carried away with emulating other workplaces. Sure, a slide in the office looks fun and all, but is that really “you”?

Budget

As a company, it can be tempting to skimp on your office space and devote all your resources to salaries, product development, or advertising. But research and experience will tell you that neglecting your office environment can do more harm than good, so allocate enough resources for it. You can compromise on certain aspects, but not to the point of giving up the culture and environment that you want to establish.

While the numbers are different for each company, a good way to go about the budgeting stage is to think about where your company is right now, and where you want it to be in a year or two. Try to build an office for the company that you want to become instead of what you have in the present. Or at the very least, find some middle ground between the two. Don’t think of this as spending away your capital. Instead, see it as an investment in your company’s future.

Location

Once you’ve decided on your budget, you should have a good idea of which areas are within your range. The next step is to make a list of cities and neighborhoods wherein you can set up shop. Don’t list just any area that you can afford; be sure to factor in the culture and environment that you want to build. For instance, at Retention Science, we chose to lease an office in Santa Monica, CA because it’s LA’s technology hub.

You should also think about the types of people that you’d like to hire. Are you looking to bring a lot of hip, creative individuals on board? Do you need some serious engineers? Do some research on where your ideal employees live or hang out and consider locations that would appeal to them.

Space

You’ve already thought about where your office will be situated at, now it’s time to consider what the inside of your office should look and feel like./>/>

When talking about office space, the debate on whether or not to go with an open floor plan is bound to come up. While some studies suggest that open offices curb motivation and increase employee dissatisfaction, many companies maintain that the openness encourages collaboration and communication. (Just look at Facebook’s open office environment.)

At Retention Science, we’ve found the latter to be more effective. We don’t have any walls or cubicles in our office; instead, we have a large open room for our team of engineers and data scientists. This type of environment fosters teamwork and even boosts productivity in our company. Since we’re always face-to-face with other team members, we rarely have to go back and forth via email or meetings and this allows us to get things done faster.

Not only that, but having an open floor plan means that no team member ever feels alienated or left behind. Everyone is on the same page at all times, thus reducing miscommunications or misunderstandings.

Of course, this may not be the same for other companies. When deciding on the floor plan for your office, think about what your team will be doing. Will your business require constant collaboration or will people be separated in different departments? Are you going to deal with a lot of sensitive information and private documents? These are just some of the questions that you should consider when making your decision. For more insights, talk to founders or employees of companies similar to yours and study their office environments.

Amenities and special touches

While perks and special touches may not be considered the most important things in an office, they still play a significant role in motivating and inspiring your team. Always have some items in place that can make the work space pleasant and unique.

For instance, our office has a big and bright orange wall with a quote that says, “To accomplish great things, we must not only act, but also dream, not only plan, but also believe.” This represents our company philosophy and sets the tone for the working environment. Additionally, our walls are covered with large white boards with mathematical models and engineering team deployment schedules. People see these things as they walk through our doors and they immediately feel inspired and ready to work.

We have yoga balls rolling around that our guys can use as seats, and we have exercise equipment so team members can stretch and squeeze in some mini-workouts in between coding. Our office also has some bean bags, a small basketball hoop, a dart board, and a hockey table that people can use when blowing off steam.

Don’t be afraid to have fun and show off your personality when adding perks to your office–that’s part of the reason why you have them. A quick caveat though: when selecting amenities, make sure that each item serves a real purpose and that every perk contributes to the wellbeing and productivity of your team.

Pimping your office isn’t enough

One final note: while office set up and décor can go a long way in shaping your company’s culture and atmosphere, they can only go so far. You can optimize your equipment and furniture for productivity and inspiration, but the actions and values that you demonstrate are still the greatest factors that will influence your company’s environment.

So always remember to walk into your office each day with the right attitude; the rest of the company will follow suit.

Source: Forbes Business

 
Update
2

3 weeks ago

Khazanah throws MAS RM6b lifeline

Aug 29 2014 5:01pm CDT | Source: Business Times Singapore

August 30, 2014 1:15 AMKHAZANAH Nasional will inject RM6 billion (SS$2.4 billion) over three years to resuscitate loss-making Malaysia Airlines (MAS) under a recovery plan that includes even an Act of Parliament. Other key moves are migrating its operations, assets and liabilities to a new company (NewCo) and slashing the workforce of 20,0 ...
Source: Business Times Singapore   Full article at: Business Times Singapore
 

 
Update
1

3 weeks ago

MAS posts loss of RM307m for Q2

Aug 28 2014 5:00pm CDT | Source: Business Times Singapore

August 29, 2014 1:13 AMMALAYSIA Airlines (MAS) registered a loss of RM307 million (S$122 million) for the second quarter to end-June, but warned of worse to come in the second half when the "full financial impact of the double tragedies of MH370 and MH1 ...
Source: Business Times Singapore   Full article at: Business Times Singapore
 

 

Don't miss ...

 

<a href="/latest_stories/all/all/30" rel="author">Forbes</a>
Forbes is among the most trusted resources for the world's business and investment leaders, providing them the uncompromising commentary, concise analysis, relevant tools and real-time reporting they need to succeed at work, profit from investing and have fun with the rewards of winning.

 

blog comments powered by Disqus

Latest stories

Liquid metal batteries to herald new future
Washington, Sep 23 (IANS) Researchers have improved a liquid battery system that could enable renewable energy resources to compete with conventional power plants.
 
 
Obesity increases risk of stress-related diseases
New York, Sep 23 (IANS) If you are overweight, you may be at greater risk of contracting stress-related diseases like type 2 diabetes, heart disease and cancer, says a study.
 
 
Young and overweight? Try this exercise combo
Toronto, Sep 23 (IANS) Combining aerobics with resistance training may be the best exercise for obese teenagers, says a study.
 
 
Arctic Sea ice helps balancing CO2 level
London, Sep 23 (IANS) Arctic Sea ice removes carbon dioxide (CO2) from the atmosphere and if Arctic Sea ice is reduced further, we will be face an increase in atmospheric concentration of CO2, says a study.
 
 
 

Latest from the Network

No deal yet on new n-proposal: Iran
Tehran, Sep 23 (IANS) Ths parties present in the ongoing nuclear talks between Iran and the six world powers have not reached any agreement on the new proposal of the West as a step to resolve the nuclear issue of the...
Read more on Politics Balla
 
Tricks to switch from summer to autumn make-up
London, Sep 23 (IANS) Autumn season calls not only for wardrobe change, but also the makeover of make-up kit. An expert suggests how you can transform make-up from summer to autumn subtly. Natasha Daniel, a head make-...
Read more on Celebrity Balla
 
Syria confirms downing of its aircraft by Israel
Damascus, Sep 23 (IANS/EFE) Syria confirmed Tuesday that the Israeli military shot down one of its aircraft over the tense border between the two countries in the Golan Heights, Syrian state television reported. In a...
Read more on Politics Balla
 
Danny O'Donoghue doesn't own a car
Los Angeles, Sep 23 (IANS) Danny O'Donoghue, the lead singer of The Script band, has revealed that he doesn't own a car. In an interview with The Sun newspaper, the singer, who along with his bandmates has given hits...
Read more on Celebrity Balla
 
NRAI congratulates Bindra
London, Sep 23 (IANS) National Rifle Association of India (NRAI) president Raninder Singh congratulated Olympic champion Abhinav Bindra Tuesday for winning his first Asian Games individual medal, a men's 10 metre air...
Read more on Sport Balla
 
Arctic Sea ice helps balancing CO2 level
London, Sep 23 (IANS) Arctic Sea ice removes carbon dioxide (CO2) from the atmosphere and if Arctic Sea ice is reduced further, we will be face an increase in atmospheric concentration of CO2, says a study. Because of...
Read more on Politics Balla
 
Robert Pattinson, FKA Twigs get cosy
Los Angeles, Sep 23 (IANS) Rumoured couple Robert Pattinson and singer FKA Twigs were spotted getting cosy at Venice Beach in California. Fans captured the stars holding hands as they enjoyed a romantic stroll on the...
Read more on Celebrity Balla
 
Suicides by Indians in Oman on decline
Muscat, Sep 23 (IANS) There has been a fall in the number of suicides by Indians in Oman this year, according to Indian embassy data. On an average, five Indians committed suicide every month in 2013, but this year...
Read more on Politics Balla
 
Harpreet 7th in 25m rapid fire pistol qualifiers
Incheon, Sep 23 (IANS) India's Harpreet Singh finished seventh as Gurpreet Singh and Pemba Tamang failed to impress in the men's 25 metre rapid fire pistol qualification stage 1 of the Asian Games at the Ongnyeon...
Read more on Sport Balla
 
Afghanistan peace depends on US, Pakistan cooperation: Karzai
Kabul, Sep 23 (IANS) Outgoing Afghan President Hamid Karzai Tuesday said that returning durable peace to his conflict-ridden country depends on the cooperation from the US and Pakistan. "Peace in Afghanistan depends...
Read more on Politics Balla